Maximizing the Productivity of an Online Board Meeting

Online board meetings are a great benefit for board members who must frequently travel for duties. They can attend meetings without having the need to alter their schedules or work around time constraints like quarantine periods or travel costs.

However, there are some factors that must be considered to maximize the productivity of an online board meeting. Before the meeting can begin the meeting’s leader must ensure that everyone is equipped with the right equipment and software. It is important to check that the microphone, screen and other equipment are functioning correctly. It is also an excellent idea to have a staff member available to assist attendees. This person can assist with login issues, provide technical support during the meeting and keep an eye on the chat box for any questions.

In addition, the chair of the board should establish the tone for a meeting that is online by establishing guidelines for discussion. They may ask participants to raise virtual hands for speaking to avoid having simultaneous speaking. They can also urge participants to mute to avoid having to be heard, or not actively engaged in the discussion. They can also ask that speakers mention their name before speaking to avoid confusion over who is speaking.

Additionally, it is crucial to prepare an agenda in writing for an online board meeting so that the attendees can understand the topics to be discussed and where the meeting is headed. It is important to give it to the participants in advance to allow them to prepare questions and answers.

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